ScopeGuard

About ScopeGuard

ScopeGuard is the essential AI-powered app for freelancers to protect their revenue from scope creep. It is designed for independent contractors, consultants, and solo entrepreneurs who lose an average of $5,000+ per year to unbilled work from client requests that fall outside the original project agreement. ScopeGuard solves this by acting as your digital contract guardian. The core value proposition is simple: ensure you get paid for every hour you work by instantly identifying out-of-scope requests and streamlining the process to bill for them. You start by importing your contract or Statement of Work (SOW) into your secure dashboard. Then, using the convenient Chrome Extension, you can right-click on any text within your workflow—be it in Gmail, Slack, Asana, or any web tool—to get an immediate AI analysis on whether the request is in-scope, out-of-scope, or borderline. This mobile-first, app-centric tool then helps you log the extra work, track time and rates, send secure approval requests to clients, and generate invoices—all from a single, real-time dashboard. It’s not just a tracker; it’s an active revenue protection system that integrates seamlessly into your existing toolkit.

Features of ScopeGuard

AI-Powered Instant Scope Check

This core feature allows you to verify any client request in seconds. Simply right-click on text in any web application like email or project management tools using the Chrome Extension. ScopeGuard's AI instantly analyzes the text against your imported contract, delivering a clear verdict: In-Scope, Out-of-Scope, or Borderline, complete with an explanation. This provides immediate, data-backed clarity before you commit to unpaid work.

Seamless Contract & Screenshot Import

Getting started takes just minutes. You can capture your project scope by directly pasting text, uploading a PDF of your contract or proposal, or even taking a screenshot of your agreement. This flexibility means no matter how your scope is documented, ScopeGuard can ingest it securely. Your contract data is protected with enterprise-grade security and never leaves the platform's secure servers.

Integrated Client Approval Portal

Streamline the process of getting paid for changes. Once out-of-scope work is identified and logged, you can send clients a secure, professional approval link directly from ScopeGuard. Clients can review the request and associated details, then approve it with a single click, creating a clear audit trail and formalizing the scope change agreement before work begins.

Automated Invoice Generation & Dashboard

Turn approved scope changes into billed revenue effortlessly. ScopeGuard automatically generates invoices for logged out-of-scope work based on your tracked hours and rates. Your central dashboard provides a real-time overview of all projects, highlighting unbilled work and pending approvals so you never lose track of a billable dollar.

Use Cases of ScopeGuard

Managing Email-Based Scope Creep

A client sends a lengthy email with "a few small tweaks" to a website design. Instead of reading through and guessing what's covered, you right-click the email text in Gmail. ScopeGuard's AI instantly flags three requests as out-of-scope based on your SOW. You log them with estimated time, send a polite approval request, and secure client sign-off before proceeding, ensuring those hours are billable.

Controlling Project Chat Scope Drift

During a Slack conversation about a marketing campaign, the client asks for an additional social media graphic variant "since you're already working on it." You highlight the message and use the ScopeGuard extension to check. It's identified as a new deliverable. You log it immediately within the chat context, preventing this common form of uncompensated scope expansion.

Formalizing Verbal or Meeting Requests

After a Zoom call where a client verbally requested additional features, you summarize the request in a document. You paste this summary into ScopeGuard's dashboard to check against the contract. The AI confirms it's out-of-scope. You use the tool to log the details, attach the meeting notes, and send a formal approval request to the client, converting a verbal ask into a billable change order.

Auditing Existing Projects for Lost Revenue

At the midpoint of a long-term project, you import all client communication excerpts into ScopeGuard for a quick audit. The AI helps identify several past requests that were out-of-scope but never billed. You use the dashboard to compile these into a single, documented summary with hours and send a professional invoice for the accumulated extra work, recovering potentially thousands in lost revenue.

Frequently Asked Questions

How does the AI scope checking work?

The AI is trained to understand contractual language and project deliverables. When you check a request, it compares the text against the scope items from your imported contract. It doesn't just keyword match; it analyzes context and intent to determine if the request aligns with the originally agreed-upon work, providing a confidence-based verdict (In-Scope, Out-of-Scope, Borderline) with a clear explanation for its reasoning.

How does the Chrome extension work?

The ScopeGuard Chrome Extension adds a right-click menu option to your browser. After installing it and logging into your account, you can simply highlight any text on a webpage—like an email in Gmail, a message in Slack, or a task in Asana—right-click, and select "Check with ScopeGuard." The analysis appears instantly in a small pop-up, allowing you to verify scope without ever leaving your workflow.

Is my contract data secure?

Yes. ScopeGuard uses enterprise-grade security protocols. Your contracts and client data are encrypted and stored securely on our servers. We do not share or sell your data. The platform is designed to be your private command center, and you retain full ownership and control over all the information you import.

Can I try it before paying?

Absolutely. ScopeGuard offers a full-featured 14-day free trial with no credit card required. You can import contracts, use the AI scope check, test the Chrome extension, and explore the dashboard to see exactly how it will protect your revenue. After the trial, you can choose to subscribe to the Solo plan to continue.

Pricing of ScopeGuard

ScopeGuard offers simple, transparent pricing focused on individual freelancers. You can start with a 14-day free trial with no credit card required. The primary plan is the Solo plan, priced at $29 per month. This plan includes unlimited projects, AI-powered scope analysis, the client approval portal, PDF and screenshot import, the Chrome extension, automatic invoice generation, a real-time dashboard, and priority support. The value proposition is clear: the average scope change is worth $300+, so recovering just one change per month provides a 10x return on investment, making the tool profitable from day one.