Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application crafted specifically for tradespeople and small service businesses, including painters, plumbers, electricians, and more. Unlike traditional invoicing tools that are desktop-centric, Invoice Guru empowers users to create and send invoices swiftly from their mobile devices. This focus on mobility and ease of use allows tradespeople to manage their invoicing needs while on-site, making it easier to keep their businesses running smoothly. The app is designed with speed, simplicity, and real-world automation in mind, enabling users to generate invoices in seconds, track payments effortlessly, and reduce administrative tasks. With features such as automatic accountant reports, bank integration for payment matching, and OCR receipt scanning for expenses, Invoice Guru offers a comprehensive solution to streamline invoicing. Additionally, it is built with compliance in mind, adhering to upcoming regulations like UK MTD and Poland’s KSeF, ensuring that users do not need to switch tools with changing compliance rules. Created by a tradesperson who understands the daily challenges of running a small business, Invoice Guru is the ideal solution for those seeking a hassle-free invoicing experience.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. Simply enter your client's details and items, and the app automatically formats everything according to HMRC compliance standards. Say goodbye to cumbersome Excel or Word templates.

Automatic Invoice Numbering

Invoices are automatically numbered and dated based on your fiscal year settings, ensuring a well-organized invoicing system. This feature eliminates the risk of duplicate numbers and maintains orderly records, making financial tracking easier.

OCR Receipt Scanner (AI Recognition)

Snap a photo of any receipt, and Invoice Guru’s AI technology will read all necessary details such as supplier, date, amount, and VAT. This feature simplifies expense management, allowing users to create accurate reports without the tedious manual data entry.

Smart Payment Tracking

Automatically match incoming bank transactions with unpaid invoices. This feature provides instant visibility into which clients have paid, which invoices are overdue, and which need reminders, enhancing cash flow management and reducing administrative burdens.

Use Cases of Invoice Guru

Quick Invoicing on the Job Site

Tradespeople can quickly generate and send invoices while on-site, allowing them to focus on their work without being tied to a desktop. This immediate invoicing helps improve cash flow by reducing the time between service delivery and payment.

Efficient Expense Management

With OCR receipt scanning, users can easily manage expenses by simply taking photos of their receipts. This feature saves time and ensures accurate record-keeping, which is crucial for financial reporting and tax compliance.

Effective Client Communication

Invoice Guru enables users to send invoices directly from the app via email, complete with personalized messages. This enhances communication with clients and ensures a professional approach, helping to foster better client relationships.

Compliance with Regulations

Tradespeople operating in the UK can stay compliant with HMRC regulations without switching tools. Invoice Guru is built to adapt to changing compliance rules, ensuring users can focus on their work without worrying about legal requirements.

Frequently Asked Questions

How does Invoice Guru ensure compliance with HMRC regulations?

Invoice Guru is designed with HMRC-compliant templates and features that adapt to changing regulations. This allows users to generate compliant invoices without the need to switch to other tools or software.

Can I customize my invoices with my company branding?

Yes, Invoice Guru allows users to add their logo, company name, address, and tax information automatically to each invoice. This ensures a professional appearance and consistent branding across all documents.

Is there a trial period for new users?

Absolutely! Invoice Guru offers a 10-day free trial with no credit card required. This allows potential users to explore the app's features and functionality before committing to a subscription.

How does the OCR receipt scanner work?

The OCR receipt scanner uses advanced AI recognition technology to read details from your receipts when you take a photo. It captures essential information such as supplier name, date, amount, and VAT, making expense tracking effortless.